Laptop Guidelines for Parents and Students

Southwest Allen County Schools (SACS) is excited to provide all students in grades K-12 with an iPad or laptop for their use and look forward to seeing the many ways teachers and students will use this learning tool.

The laptops will be available to go home every night and SACS encourages families to explore the pre-loaded programs. Students will be asked to charge the laptops each night so they are ready for learning the next morning. Students will be instructed in the care of the laptop as explained below.

The laptop and all of its components are the property of SACS. If the laptop is lost, stolen, neglected, intentionally damaged, or damaged as the result of horseplay, please report those incidents immediately. The cause of the damage will be determined by a SACS administrator. If SACS determines the incident is the result of an accident, all repairs will be completed at no cost. All other incidents, including habitual accidents, will result in the student/parent paying for the cost of the repair or replacement of the laptop. Failure to report any incident within two school days will result in the student/parent being responsible for the cost of all repairs or replacement. SACS reserves the right to inspect laptops at any time.

 

FAQ

Does SACS cover all repairs for my student laptop?

If the repair needed is determined to be an accident by a SACS administrator, SACS will cover all costs.

SACS does not cover repairs or replacement if the laptop and/or its components are lost, stolen, habitually mistreated, or intentionally damaged. In these cases, the student/parent is responsible for replacement or repair.

Does SACS provide insurance for the laptops?

SACS does not provide insurance, however you may abtain insurance through this link-http://www.worthavegroup.com/gpo/sacsk12

You may also want to check with your homeowners insurance to see if they will cover lost or stolen equipment or add it to your policy.

SACS will cover the costs of repair for accidents. Incidents described as loss, theft, habitual mistreatment, intentional damage, negligence, or horseplay are the responsibility of the student/parent.

How much does it cost to replace a lost/stolen laptop?

High school, $838.00
Adapter $39.00

Middle school, $714.00
Adapter 35.00
Bags $33.00

Elementary Laptop 3-5 $512.00
Adapter $39.00
Elementary iPad K-2 $259.00
Power Cable $19.00
Power Brick $19.00
Case $29.00

What does the $30 yearly student fee cover?

The $30 covers accidents not covered by HP ADP that are not a discipline/intentional act, batteries and summer cleaning,

 

Caring for Your laptop

General Care

Please transport the laptop in the SACS-provided laptop bag if provided. SACS provides bags for elementary and middle school

laptops. High school students may request a laptop bag to carry their laptop. Suitable replacements such as padded areas in a backpack must be approved by the school.

  • Please do not attempt to repair the laptop; SACS has trained technicians for this purpose.
  • A laptop in need of repair will be reported to a teacher or SACS tech staff [computer specialist] in the building.
  • Students are issued a “loaner” laptop for use during repair. Loaner may not have all capabilities.
  • Policies outlined in this document also apply to loaner laptops.
  • Parents/guardians, please join us in monitoring your student's Internet and laptop activities.
  • Parents/guardians, please review this Technology Use Guide and the SACS Acceptable Use Policy (AUP) found in the STUDENT HANDBOOK with your student; both may be found on the SACS website.
  • Student use of the laptop, Internet, and programs must comply with school and district policies including the AUP and Handbook policies.
  • Students should not loan their laptop or laptop charging adaptor to anyone.
  • If technical issues arise, please notify your child's teacher as soon as possible.
  • If the laptop fails, a loaner will be provided as soon as possible.
  • Under no circumstances (except in emergencies, drills) may a laptop be left in unsupervised areas. These areas include and are not excluded to the school grounds and campus, cafeteria, locker rooms, library, unlocked classrooms, or hallways.

Laptop Care and Maintenance

  • Please only use the power adapter and battery provided with the laptop. No other adapter or battery should be used.
  • If SACS doesn't provide a laptop carry case, laptops must be transported in a case designed for a laptop or other padded device to protect the laptop.
  • Be sure to keep air vents unblocked when the laptop is turned on.
  • Please do not place heavy objects on top of the laptop whether it is inside or outside of the bag.
  • Keep food, liquids, or other substances that could result in damage away from the laptop.
  • Identification for the laptop, case, and charging adapter will be provided; refrain from personalizing the laptop or case using markers, stickers, etc.
  • To prevent damage, laptops need to be either shut down or put in sleep mode when not in use.
  • Never leave a laptop unattended including on the floor where it could be stepped on.
  • Laptops are fragile, please keep heavy objects off the laptop.
  • Laptops must be cooled, so keep the air vents free from obstructions.
  • The laptop should not be placed on surfaces such as paper, cardboard, or carpet while it is turned on.
  • The laptop lid should be closed while carrying them. Laptops should never be held or carried by the screen.
  • Please do not place anything on the keyboard before closing the lid (pens, pencils, paper, etc.) and take care not to touch the screen with anything (fingers, pens, pencils, etc.).
  • Keep the laptop and other electronic storage media away from electromagnetic fields such as microwave ovens.
  • Exposure to direct sunlight or prolonged extreme temperatures can cause severe damage to the laptop. In other words, don't leave a laptop in a car during extreme hot or cold temperatures for extended periods of time (more than an hour).
  • Never attempt to repair, reconfigure, or download a program to a laptop or any of the peripherals.
  • Take care when inserting cords, cables and other removable storage devices to avoid damage to the laptop ports.
  • Clean the screen, touch pad, and laptop with a lightly dampened soft or microfiber cloth. Chemicals, cleaners, or a wet cloth are NOT approved cleaning devices. Also, the laptop should be turned off and unplugged during cleaning.

Other and General Use

  • All Sound will be muted at all times unless permission is obtained from the teacher.
  • Students must log in under their assigned username/password and will not share this information.
  • Student work files will be stored on the laptop, network or cloud provided services.
  • All files stored by students are subject for review.
  • Each computer is assigned to an individual student. The same laptop will be assigned to the same student while attending a SACS. In other words, a 6th grade student will have the same computer all 3 years.
  • Students should never share their computer with another student.
  • Laptops will be left at school for the summer so they may be prepared for the next school year.